Free methods to auto backup OST file in MS Outlook 2016, 2013 & lower versions
Summary – This article explains the free methods to auto backup OST file periodically in MS Outlook 2016, 2013, 2010 and lower versions.
Who would not want to auto backup Outlook OST file free-of-cost? Nearly all Outlook users, be they home users or professionals. Well, one can avail three benefits with the free methods of auto backup OST file periodically. First, it would enable users to create a backup ‘automatically’ meaning that they need not perform the OST file backup process manually that costs time. Second, users do not have to spare extra dollars to create OST file backup, thereby saving money. Third, it would enable restoring the backup file to access the stored data items in case the original OST file becomes corrupt. Nonetheless, it is necessary to inform Outlook users that only if they backup OST file in Outlook PST, the backup is usable. If they create copies of OST file to use as a backup, the backup will be useless. Therefore, both the methods described here is about backing up the OST file as Outlook PST.
Method I: Use Outlook AutoArchive feature
Outlook possesses an AutoArchive feature mainly to clean and decrease users’ mailbox size. However, you can use it to backup OST file automatically and periodically. In Outlook AutoArchive, you can approach in two ways. These are:
(I) Set or
Customize AutoArchive Properties for the folder
(II) Set the OST file as the default Outlook data file
Set or Customize AutoArchive Properties for the folder
In the Folder List, select the folder you want to AutoArchive, right-click on it followed by a click on the ‘Properties’ tab. In the dialog box that appears, go to ‘AutoArchive’ tab and customize the Settings. These involve the following:
Checking ‘Clean out items older than’ checkbox to set the ‘AutoArchive’ properties for the folder
In the ‘Months’ box, entering a number to state when the data items would be automatically transferred to the Archive file
Clicking ‘Move old items to’ tab to specify a file in which the archived items would be moved
In the ‘Move old items to box’ option, giving a file name for the archived items, or clicking on the ‘Browse‘
tab to select from a list
Finally, click on the OK tab
Note – This applies to Outlook 2016, Outlook 2013, Outlook 2010, and lower versions.
The other way to set the ‘AutoArchive Properties for folder’ is choosing the folder that you want to AutoArchive. After that, click Folder tab à
AutoArchive Settings tab. However, this applies to Outlook 2010 and above versions only.
Set the OST file as the default Outlook data file:
For Outlook 2016, Outlook 2013, and Outlook 2010, click: File menu à
Options tab à
Advanced tab. Further, click ‘AutoArchive Settings‘ button following which ‘AutoArchive’ dialog box opens. In it, specify the preferred settings.
For Outlook 2007 and Outlook 2003, click Tools menu à
Options tab à
Other tab. Further, click ‘AutoArchive‘ button. In the ‘AutoArchive’ dialog box that is displayed, specify the preferred settings.
Figure 1: Illustrates Auto Archive dialog box and the provided ‘Settings Options’
As shown in the figure above, specify the settings for the following options:
In this way, by using the Outlook Auto-Archive feature the data items are transferred from the OST file to the archive PST file, meaning that OST file is backed up as a PST file.
Method 2: Use OST to PST file conversion tool
The other method to automatically backup OST file in MS Outlook is by using an OST to PST file converter that converts Outlook OST to PST format. A range of such utilities with different features is available online.
One is Stellar OST to PST Converter. It converts OST to PST file with up to 20 emails per folder free-of-cost. You can download the software and fulfill your requirement.
In both the free methods to auto backup OST file in Outlook explained in this article, the OST file is converted into PST format. However, if you do not want to spend time in creating backup of the OST file and give space to other useful tasks, execute Stellar OST to PST Converter, a user-friendly and effective OST to PST file conversion software. Also, it performs the conversion without data loss that is the main concern for users while converting.
Click here to check what Microsoft Valued Professionals or MVPs are saying about Stellar OST to PST Converter.