Microsoft Office Delve Deeper Dive
Announced in 2014 with the code name Oslo, Delve is the first application built for Office 365’s Office Graph machine learning engine. It’s designed to analyze how people work on Office 365 and automatically make relevant data on colleagues and content easily accessible. It does this by linking to content via card icons in a dashboard interface.
Main reason? Simple – effectiveness search with search security
Microsoft also announced that Delve is gaining the ability to analyze content within Exchange Online email attachments. The application will also soon be able to access content from the Yammer enterprise social network, as well as allow users to perform Yammer actions from within the Delve interface. Using Office Graph, Delve processes and analyzes a wide variety of data and actions in Office 365, including documents stored in SharePoint Online and OneDrive for Business, as well as videos in the Office 365 Video Portal. It also maps users’ interactions with colleagues based on the number and frequency of communications conducted using Exchange Online and the IM and voice/video conferencing component Lync Online, whose name is changing to Skype for Business. Based on what it learns about the user’s work, it determines which files, colleagues, documents and data are most relevant and important at any given point, and displays links to them in a graphically rich, card-based dashboard. Delve provides this assistance in real time, so that users can prioritize their work and find the information they need as they participate in whatever work projects and tasks they’re involved in.
Integrated services are at the moment emails/groups, OneDrive for Business, Yammer, SharePoint sites, Office Video, Skype for Business, OneNote, Visio files and images
Add to your boards, discover new ones
When working with others, information tends to get scattered. And that’s OK. Organizing around ideas and topics with boards is easy and powerful. Just click + Add to board, enter a board name or pick from a list of existing boards. Boards allow you to discover content related to topics and projects and make it easy to return to the content that matters most to you. From within Delve, you can search for a board, follow it to stay informed and discover other boards—all without having to know or remember where individual pieces of content live.
Office Graph Engine
The Office Graph is based on the knowledge and innovation made in the Microsoft Search division – with some very clever Norwegian people that joined Microsoft as a part of the Fast acquisition. They are thinking search into new scenarios that most solution architects are not even considering – changing the game of information management and availability radically. What Office Graph does, is that it uses “Machine learning” to find information that is relevant to you, in multiple sources; email, OneDrive, SharePoint and Yammer. This surfaces across the applications you are using every day and as you are using these apps, it will learn from what you are doing to continuously sharpen the relevance of the information is finds. Searching and indexing is one part. But by registering “signals” – meaning different types of interactions between parties or objects – the office Graphs can even suggest information to you based on what other people are doing – in the area of you interest.
Every board is a unique collection of all ideas and information. Delve is collection of all the information between separate systems and based on separate results. Collaboration should be done via “Send a link” button directly from the board. All receivers will see the progress on documents. There is even more. New integration with Office Groups is the right sense of collaboration. I am able to manage which groups is related for which content
Praise and Like
What is this feature about? It gives you a possibility to send publicly viewable praise to your colleagues. After you click on send, an email will be sent to their manager to make them aware of the individual’s efforts. The praise will appear on the recipient’s profile and colleagues are able to click on Like button.
Regarding to features of Office Graph, there is also an API for developers and a lots of possibilities to development. First of them is to use GQL preliminary query language (Graph Query Language) and SharePoint Online Search API. By using this, you can query the office graph to get items for an actor that satisfies a particular filter. The great thing is that Office Graph represents not only information about the objects, but also relationships between them, so in the other hands it shows me not only that there are few people in the orgchart, but which document, which projects, which same notes in separate discussion etc. One will create presentation, another one will show it and third person will start with forth to cooperate about build two of the presentation. Another view is for example organization hierarchy.
Simplified structure based on MSDN documentation is represented on picture and whole documentation about this topic is HERE.
Methods are from the simplest point of view:
- GET data from Office Graph (Query)
- SEND Signals to Office Graph
At the moment the Delve is supporting search functions, however in the future it should be more knowledge management orientated regarding to NextGen Portals in Office 365. Not only that Delve will help you with tracking of your time based on all the relevant information but it should be used to create more efficient portal about knowledge management.
Delve will track your time using all the relevant information like your personal calendar, all your documents, conversation history with your colleagues etc. Creapy? It certainly could be. Delve will track all the knowledge regarding to concrete teams and company as well, so if you will need to find some relevant information it should tell you, where are relevant documents, where are relevant information, like historical conversations etc., but also if there are any persons, which is more than right persons to help you solve your problem. Worse is that Delve can even track if you are workaholic, or not. Managers should enjoy this as a nice benefit for them. Definitely because of statistics, dashboards, reports.
How to make some workaround, if we haven’t Delve?
Well, all delve is based a little bit on SharePoint Search, isn’t it? Minimally it looks like that, so it is possible to make something really similar with a little development or external application. There is a nice solution / article from Mikael Svenson about possibilities of Delve Clone in SharePoint HERE. Don’t miss that J Great on Team site or Announcement Site.